Rapid-Billing™ - your online INVOICING SOFTWARE features

Create a Customer record

You can add your customer into the system by clicking on the link at the dashboard or by selecting it from the main navigation.

Online Payments for your Customers

Your customers can pay you online, see their account balance, transaction history and more. Simply give them access by creating a user and password. Let them pay you online.

Accept Credit Cards or PayPal only

We have many Gateways for you to select from such as Authorize.net, PayFlow, Cybersource and many more. Enter your PayPal ID and you are ready. Or select the gateway from the list and enter your userID and transaction key. you are done. Rapid-Billing does the collections for you.

Predefined Communication Templates

We've thought of all the tools for you to communicate with your customers.

Invoice Header : So you can design how the header of your invoices will look like. Upload your Logo, format your company information.
Invoice Footer: Put your companies message, slogan and special instructions
Email Invoice: Put your companies message and special instructions
Invoice Cancellation: Send out notices when an invoice is canceled.
Payment Successful: Send out notices that their payment has been received.
Failed Payments: Send notices when their payment fails. Invite them to the site to pay or update their Credit Card information.
Payment Made: When you enter credit or payments to their account, send notices along with your message.

Currency Settings

Not living in the USA? Don't worry, you can still use Rapid-Billing. We support many currencies. If you do not see it in the list? Let us know we will add it to the system. Currently we support: US Dollars, Euro, British Pounds, Australian Dollars, New Zealand Dollars, Canadian Dollars, Bahamas Dollars, South African Rand, Indian Rupees.

Import Export Customers

You can import your existing customers into Rapid-Billing from all major software. Outlook, QuickBooks, Yahoo, GMail etc. Any software allows CVS export can be utilized. Simply upload your file, map the fields and you are ready go. You can also export your customers from Rapid-Billing. System will create a CSV file with all your customers for your download. Do you want to cancel your service and take your customers with you? No worries.

Invoice Reports

Rapid-Billing gives you an interface to run Invoice report by Date Range, by customer, by status and more. Many filters are built in so you can customize them as you like.

Payment Reports

Run Payment reports by date, by customer and more. Many built in filters will help you to get the report you need within seconds.

Tax Reports

Do you collect tax from your customers and report to your local government? No problem, simply run the report in your control panel and pay your taxes. Built in filters will allow you to get precise numbers in seconds.

CIM (Customer Information Manager)

We’ve partnered with Authorize.net to be able to save your customer profiles in Authorize.net’s PCI Certified systems. For a low monthly fee (to Authorize.net) now you can manage your customers sensitive information and safely store in their servers. We’ve created the API for this and you do not need to worry about any integration. Simply subscribe to their service and you are all set. Your customers can manage up to 10 different profiles in the system. This will allow you to speed-up getting paid. If one Credit Card is failed, the next one will be processed.

Create New Service Items

Service items are very useful to speed-up creating an invoice. You can create items that are used continuously by clicking on Create service Item or by selecting it from the main navigation.

1. Type a short name for the service
2. Write a description for the item
3. Set a price
4. Check the box if it is a taxable item
5. And save. You are done. Now you can use this item over and over again while creating new invoices.

Create ARB (Automated Recurring Billing) instructions

We thought it will be a useful feature to be able to create recurring billing. Just like creating a new invoice follow the steps. The only difference is you have to set recurring dates, (i.e. weekly, monthly, quarterly etc.)

Online Account Statements

Your customers can access their accounts online, see their statements, payment history, change their Credit Card Information and more.

Set up Tax Rates

In some cases you may need to collect sales tax from your customers. You can manage sales tax rates by entering it in the configuration, so the system can calculate the sales tax for you any time you create an invoice automatically.

Set up Reminders

Sometimes your customers will not pay you on time. Rapid-Billing can send them reminders at certain intervals to speed the collection process. We have 5 Default reminders in the system but you can customize the reminders to many as you like.

1 Day Before the Due Date
1 Day after the Due Date
7 Days after the Due Date
14 Days after the Due Date
30 Days after the Due Date
You need more? Go ahead create your own. No limits.

Invoice Start Numbers

You do not have to start your invoice numbers from 1. Set a starting number and even a prefix in front of the number. Rapid-Billing will keep track of it and assign a new number as you continue creating invoices.

Print All Invoice

Would you like to be able to send your invoices via snail mail? No worries, go to “Open Invoices” Or “Invoice Reports” section. Select the invoices you would like to print. Rapid-Billing will combine all invoices into a PDF document where you can print them all at once. Simply print, stuff them in envelopes and you’re done.

Export Invoices, Statements

Rapid-Billing will allow you to export all your invoices and customer statements into excel. Simply generate a report and click on "Export to Excel" button. So you are not locked down to Rapid-Billing. You can take your data with you if you decide to discontinue the service.

Cancel Any time

We do not ask any questions. Simply cancel your account before the next payment day and get all your data. No obligations, no long term contracts. Upgrade or cancel any time, you have full control.