Some of the standard features of online business invoice software systems include:
Create New Invoices
Creating new invoices are very simple. In your dashboard click on "Create New Invoice"
or from the main navigation select "Create an Invoice" option.
- Select the Date for the Invoice
- Select a Due Date
- Insert a customer from the list or add a new one on the fly
- Add service items. System automatically inserts the service item with pricing.
- Once you are done adding service items either save the invoice or click email invoice
option to send it to your customer
Create a Customer record
You can add your customer into the system by clicking on the link at the dashboard
or by selecting it from the main navigation.
Online Payments for your Customers
Your customers can pay you online, see their account balance, transaction history
and more. Simply give them access by creating a user and password. Let them pay
Accept Credit Cards or PayPal only
We have many Gateways for you to select from such as Authorize.net, PayFlow, Cybersource
and many more. Enter your PayPal ID and you are ready. Or select the gateway from
the list and enter your userID and transaction key. you are done. Rapid-Billing
does the collections for you.
Predefined Communication Templates
We've thought of all the tools for you to communicate with your customers.
: So you can design how the header of your invoices
will look like. Upload your Logo, format your company information.
: Put your companies message, slogan and special
: Put your companies message and special instructions
: Send out notices when an invoice is canceled.
Send out notices that their payment has been received.
: Send notices when their payment fails. Invite
them to the site to pay or update their Credit Card information.
: When you enter credit or payments to their account,
send notices along with your message.
Not living in the USA? Don't worry, you can still use Rapid-Billing. We support
many currencies. If you do not see it in the list? Let us know we will add it to
the system. Currently we support: US Dollars, Euro, British Pounds, Australian Dollars,
New Zealand Dollars, Canadian Dollars, Bahamas Dollars, South African Rand, Indian
Import Export Customers
You can import your existing customers into Rapid-Billing from all major software.
Outlook, QuickBooks, Yahoo, GMail etc. Any software allows CVS export can be utilized.
Simply upload your file, map the fields and you are ready go. You can also export
your customers from Rapid-Billing. System will create a CSV file with all your customers
for your download. Do you want to cancel your service and take your customers with
you? No worries.
Rapid-Billing gives you an interface to run Invoice report by Date Range, by customer,
by status and more. Many filters are built in so you can customize them as you like.
Run Payment reports by date, by customer and more. Many built in filters will help
you to get the report you need within seconds.
Do you collect tax from your customers and report to your local government? No problem,
simply run the report in your control panel and pay your taxes. Built in filters
will allow you to get precise numbers in seconds.
Accepting Credit cards online requires you to be compliant with PCI (Payment Card
Industry). From July 2010 on you will no longer be able to process credit cards
if you are not compliant with PCI rules. Rapid- Billing is fully PCI compliant,
so you can safely manage your customer info without storing Credit Card information
in the server.
CIM (Customer Information Manager)
We’ve partnered with Authorize.net to be able to save your customer profiles in
Authorize.net’s PCI Certified systems. For a low monthly fee (to Authorize.net)
now you can manage your customers sensitive information and safely store in their
servers. We’ve created the API for this and you do not need to worry about any integration.
Simply subscribe to their service and you are all set. Your customers can manage
up to 10 different profiles in the system. This will allow you to speed-up getting
paid. If one Credit Card is failed, the next one will be processed.
Create New Service Items
Service items are very useful to speed-up creating an invoice. You can create items
that are used continuously by clicking on Create service Item or by selecting it
from the main navigation.
- Type a short name for the service
- Write a description for the item
- Set a price
- Check the box if it is a taxable item
- And save. You are done. Now you can use this item over and over again while creating
Create ARB (Automated Recurring Billing) instructions
We thought it will be a useful feature to be able to create recurring billing. Just
like creating a new invoice follow the steps. The only difference is you have to
set recurring dates, (i.e. weekly, monthly, quarterly etc.)
Online Account Statements
Your customers can access their accounts online, see their statements, payment history,
change their Credit Card Information and more.
Set up Tax Rates
In some cases you may need to collect sales tax from your customers. You can manage
sales tax rates by entering it in the configuration, so the system can calculate
the sales tax for you any time you create an invoice automatically.
Set up Reminders
Sometimes your customers will not pay you on time. Rapid-Billing can send them reminders
at certain intervals to speed the collection process. We have 5 Default reminders
in the system but you can customize the reminders to many as you like.
1 Day Before the Due Date
1 Day after the Due Date
7 Days after the Due Date
14 Days after the Due Date
30 Days after the Due Date
You need more? Go ahead create your own. No limits.
Invoice Start Numbers
You do not have to start your invoice numbers from 1. Set a starting number and
even a prefix in front of the number. Rapid-Billing will keep track of it and assign
a new number as you continue creating invoices.
Print All Invoice
Would you like to be able to send your invoices via snail mail? No worries, go to
“Open Invoices” Or “Invoice Reports” section. Select the invoices you would like
to print. Rapid-Billing will combine all invoices into a PDF document where you
can print them all at once. Simply print, stuff them in envelopes and you’re done.
Export Invoices, Statements
Rapid-Billing will allow you to export all your invoices and customer statements
into excel. Simply generate a report and click on "Export to Excel" button. So you
are not locked down to Rapid-Billing. You can take your data with you if you decide
to discontinue the service.
Cancel Any time
We do not ask any questions. Simply cancel your account before the next payment
day and get all your data. No obligations, no long term contracts. Upgrade or cancel
any time, you have full control.